Now accepting early access

Stop managing your desk.
Start running your firm.

CatchHire is the AI operating system built for recruiters. Every candidate organized, every deal tracked, every follow-up handled — so you focus on what actually closes placements.

Join the waitlist See how it works
How it works
Two hours of admin. Done before you start your day.
CatchHire doesn't just organize your recruiting business — it runs it alongside you.
1
Upload your resume database
Drop in your PDFs and Word docs. AI reads every resume, extracts structured data, and turns your pile into a searchable talent pool — instantly organized by skill, seniority, and location.
958 candidates organized in minutes
2
Post a search, get ranked matches instantly
Add a job order and AI immediately scores your entire candidate database. Top 25 matches ranked 0–100 by fit — no digging through resumes, no guessing, no missing the right person.
Top matches surfaced in under 10 seconds
3
Track every candidate through every stage
Move candidates from Sourced to Submitted to Final Round in one tap. Every stage update, interview date, and note lives in CatchHire — not your memory, not a spreadsheet.
Zero deals falling through the cracks
4
Approve outreach that sounds like you
4-touch sequences drafted automatically in your voice — Day 0, Day 3, Day 7, Day 14. Review, approve, and send directly from Gmail. Sequences stop when a candidate replies.
Outreach sequences run on autopilot
5
Open your brief. Know what matters today.
Every morning, the Pipeline Agent scans your entire business and delivers one prioritized action list. High, Medium, Low. Stale candidates flagged. Client gaps surfaced. You act. It tracks.
2+ hours of admin replaced by a 5-minute review
6
Watch your pipeline turn into revenue
Every fee, every placement, every dollar on the line — tracked automatically. Commission calculated per search. Revenue earned year-to-date visible at all times. Know your number always.
$225,700 earned. Tracked to the dollar.
Placing candidates across
Consumer Goods
·
Finance & Accounting
·
Marketing
·
Sales
·
Manager to C-Suite
958+
Candidates scored and ranked by AI
32
Behavioral dimensions mapped per candidate
<10s
Average time to shortlist top matches
3-layer
AI scoring: skill, behavior, experience
Sound familiar?

You're running your desk
out of your head. That's the problem.

Resumes buried in email. Deals tracked in a notebook. Follow-ups missed because you were on a call. You're good at recruiting — you're just using the wrong tools.

📥
Resumes everywhere, organized nowhere
PDFs in email, Word docs in folders, LinkedIn tabs open for days. You know you have the right candidate — you just can't find them fast enough.
🕳
Deals falling through the cracks
Multiple searches, dozens of candidates, five interviews this week. Keeping track of all of it in your head isn't a system — it's a liability.
⏰
Hours lost to admin every day
Searching resumes, writing emails, updating stages, chasing follow-ups. Every hour not billing is an hour you're not earning.
Pipeline Intelligence
Know exactly where every deal stands. Always.
CatchHire tracks every candidate across every search in real time. See who's in First Round, Next Round, Final Round — and exactly how much commission is on the line.
✓
$312K commission tracked automatically — updated live
✓
Kanban view — every candidate's stage at a glance
✓
Revenue earned year-to-date tracked to the dollar
✓
6 searches, 24 candidates, 5 interviews — one screen
Pipeline
Job Order Management
Every open search. Every candidate. Perfectly organized.
All your active job orders in one place — client, role, fee estimate, candidates in process, and a Daily Brief that surfaces what needs attention before you start your day.
✓
All job orders with real-time candidate counts and fee estimates
✓
Candidate stages, interview dates, and notes per search
✓
Daily Brief — High, Medium, Low priorities every morning
✓
Open and Filled status tracked — nothing gets lost
Jobs
Resume Database
958 candidates organized and searchable in seconds.
Upload hundreds of PDFs and Word docs at once. CatchHire reads every resume, extracts structured data, and makes your entire talent pool instantly searchable by name, skill, location, and more.
✓
Drag and drop — hundreds of resumes at once
✓
Filter by skill, emailed vs not emailed, location
✓
Unread badges so new resumes never get buried
✓
AI extracts name, contact, skills, and experience automatically
Inbox
AI Matching
Paste a job description. Get your top candidates in 10 seconds.
Describe the role and CatchHire scores your entire database instantly — 0 to 100 — surfacing your best matches ranked by fit. Agree, pass, or draft outreach without leaving the screen.
✓
Top 25 candidates ranked by AI fit score instantly
✓
Seniority-aware — no associates in VP searches
✓
Gets smarter every time you agree or disagree
✓
Draft personalized outreach for any candidate in one click
Search
Outreach Automation
4-touch sequences drafted automatically. You just approve.
CatchHire builds personalized outreach sequences for every matched candidate — Day 0, Day 3, Day 7, Day 14. Each touch a different angle, written in your voice. One click to send via Gmail.
✓
Sequences drafted when you agree on a match
✓
Sends directly from your Gmail — tracks opens and replies
✓
Drafts, Sent, and Replies tracked in one view
✓
Sequences stop automatically when a candidate replies
Outreach
Calendar & Scheduling
Set an interview date. It's on your calendar automatically.
CatchHire connects directly to Google Calendar. Set an interview date on any candidate and the event creates itself. Every interview across every search — synced in real time.
✓
Auto-creates Google Calendar events on interview date set
✓
Updates the event if the date changes — zero duplicates
✓
Upcoming interviews listed with role, client, and stage
✓
Google Calendar synced badge confirms live connection
Calendar
Client Contacts
Every client relationship. Last touchpoint tracked.
All your client contacts organized with phone, email, and the last time you were in touch. Overdue follow-ups flagged automatically in red. Never go cold on a client again.
✓
Full contact list searchable by name, company, or title
✓
Last touchpoint tracked — gaps flagged in red automatically
✓
One-click email or call from the contacts table
✓
Pipeline Agent flags client silence in your daily brief
Contacts
Everything included

The full recruiting OS.
Nothing bolted on.

Every feature built for how recruiters actually work — not how enterprise software thinks they do.

🤖
AI candidate matching
Two-pass scoring — fast scan then deep analysis. Gets smarter every time you agree or disagree with a match.
📧
Gmail integration
Send outreach directly from the platform in your voice. Every email tracked, replies logged, sequences automated.
📅
Google Calendar sync
Set an interview date — it creates the calendar event. Updates if the date changes. Zero missed calls.
💰
Commission tracker
Fee estimates per search, revenue earned year to date, pipeline value in real time. Know your number always.
☀️
Daily brief
AI scans your entire pipeline every morning and delivers one prioritized action list. Open the app and know what matters.
📱
Mobile-first
Full functionality on your phone. Run your desk from anywhere. Built for how recruiters actually move through their day.
Security & compliance

Your candidates' data is safe.
Full stop.

CatchHire handles sensitive hiring data every day. We built security into the foundation, not as an afterthought.

🔒
256-bit encryption
All data encrypted in transit (TLS 1.3) and at rest (AES-256). Every resume, every score, every message.
🏛️
SOC 2 infrastructure
Hosted on SOC 2 Type II certified infrastructure with continuous monitoring, audit logging, and strict access controls.
🛡️
Privacy by design
GDPR and CCPA compliant. Candidate data is never sold, never shared with third parties, and deletable on request.
🤖
Responsible AI
No demographic data in scoring. Every AI recommendation includes a plain-English explanation. Transparent by default.
HTTPS enforced
HSTS enabled
CSP headers active
No third-party data sharing
Right to deletion
Early access

Ready to run your recruiting
firm on AI?

Join the waitlist. Early access is limited.

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No credit card. No commitment. First access.

JC
Built by a recruiter
James Cobb
President, Cobb & Company, Inc. · San Diego, CA
14 years of full-cycle recruiting across Accounting, Finance, Sales, and Marketing. CatchHire wasn't built by a tech company guessing at what recruiters need. It was built by someone who lived the spreadsheets, the missed follow-ups, and the deals that fell through the cracks. 23,000+ professionals in the network. Every feature exists because the problem was real.
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